Bids

September 14, 2022

Bid Reference: Shipping Container Office

Sealed proposals will be received by the Tuscaloosa County Sheriff’s Office at “714 ½ Greensboro Avenue, Tuscaloosa, Alabama 35401” until 9:00 a.m. CST September 27, 2022, for a “Shipping Container Office” at which time and place they will be publicly opened and read. Bids may be submitted via mail, in person, or via electronic submission as detailed in this advertisement. All bids must be sealed. The words “BID” and “Shipping Container Office” along with the date and time of the bid must appear on the outside of the envelope.

The project includes:

The Tuscaloosa County Sheriff’s Office is seeking bids on a Container Office to be DELIEVERED BY VENDOR AT DESIGNATED Property at the Tuscaloosa County Jail at 1600 26^TH Avenue Tuscaloosa, Alabama 35401.

Specification List

One (1) 20’ x 8’ x 8.6’ (one trip) shipping container equipped with One (1) AC Window Units with heat, interior to be framed in and finished with paneling walls, ceiling and trim, roll R13 insulation, (1) 3’exterior 18 gauge commercial grade door with lock, Two (2) 2’x3’ window with security bars, Six (4) 4’ fluorescent overhead lights, Eight (8) electrical wall outlets, One (1) interior light switch, 100amp internal mounted main breaker panel, interior floor painted and finished, exterior of container painted (tan) and all framing, cutting, welding, building materials, electrical materials and labor to finish the unit.

***Please mail bids early. Overnight mail, including Federal Express, UPS, etc., does not always arrive by 9:00am the next day.

AWARDS OF BID: Award shall be made to the lowest and most responsive and responsible bidder who conforms to the solicitation, and whose bid is considered to be the most advantageous to the County, price and other factors considered.

The County reserves the right, in the best interest of Tuscaloosa County, Alabama, to reject any and all bids, to waive any minor informality or irregularity in a bid, make multiple vendor award based on the needs of the County, and to select the offer deemed most advantageous to the County.

To be considered for award, bidders must:

Mark sealed bid package: Bid of Tuscaloosa County Shipping Container Office, DUE September 27, 2022, by 9:00 AM CST. The package exterior must bear the name of the bidding individual(s) or firm(s).
All bids are to be enclosed in a sealed envelope addressed to Elaine Gray, Tuscaloosa County Sheriff’s Office, 714 ½ Greensboro Avenue, Tuscaloosa, Alabama 35401 no later than September 27, 2022, by 9:00 AM CST, our clock. Electronic submissions should be submitted to Elaineg@tuscco.com on the same timeline.
All bids shall become the property of Tuscaloosa County and shall not be returnable.

BID RESULTS FOR SHIPPING CONTAINER OFFICE

METRO TRAILER LEASING - $21,500

DECATUR CONTAINER SALES - 16,335

INVITATION TO BID

Bid Date: 09/12/2022

Bid Title: Tuscaloosa County Jail Inmate Food Services

Bid Opening Date: October 25, 2022 0900 CST

Please submit a sealed price quotation of the items listed herein. (Faxed bids will not be accepted.) The submissions will be addressed to Elaine Gray, Tuscaloosa County Sheriff’s Office, 714 ½ Greensboro Avenue, Tuscaloosa, Alabama 35401 until the date and time shown above, and publicly opened on date specified above. Clearly mark the envelope as a BID FOR JAIL FOOD SERVICE.

The TUSCALOOSA County Commission reserves the right to award this bid on an all-or-none or item by item basis, to refuse all bids, and to waive technicalities.

Questions regarding this bid should be directed to Loyd Baker: Lbaker@tcsoal.org

Vendor Name must show on envelope along with the bid number and opening date. Each numbered bid must be in a separate envelope.

All documents submitted to TUSCALOOSA COUNTY will be subject to Alabama's Open Records Laws (Code of Alabama, Title 36-12-40 and 41, as last amended). Due to the provisions of the Open Records Laws and the Competitive Bid Laws, the TUSCALOOSA COUNTY Commission cannot assure any Bidder that any information submitted with the bid, even though marked "Proprietary" will not be open to public inspection and copying.

_____________________________________________________________________

I hereby affirm that I have not been in any agreement or collusion among vendors or prospective vendors in restraint of freedom of competition, by agreement to bid at a fixed price or to refrain from bidding, or otherwise.

COMPANY NAME: _____________________________________

SIGNATURE: __________________________________________

PRINT NAME: _________________________________________

STREET ADDRESS: ____________________________________

CITY: _________________STATE:______ ZIP CODE: _________

PHONE #:____________________ FAX #:___________________

EMAIL ADDRESS: _____________________________________

FEDERAL ID#: _________________________________________

TUSCALOOSA County Commission - Awarding Authority

GENERAL CONDITIONS AND INSTRUCTIONS

1. Bid Name must appear on the outside of the bid envelope.

2. No oral, telephonic, facsimile, e-mailed modifications or alternate bids will be considered. Bids from firms, individuals, or the same owners of separate companies submitting more than one bid will not be considered.

3. Bidders must submit an original and one (1) copy of its bid. Incomplete and/or irregular bids may be subject to rejection. The following forms must be submitted:

a) Invitation to Bid - must be completed in its entirety and signed by an authorized agent of the company. Bid forms that are not signed will be disqualified. All submissions must be printed or written in ink.

b) Pricing Form – (if included in Bid Packet) – must be signed by person completing form

c) Business License – a copy of a current Business License, if required by law, and shall be current on payment of all city and county sales taxes

PURPOSE

TUSCALOOSA COUNTY is seeking proposals for food service consulting and procurement services at the TUSCALOOSA COUNTY DETENTION FACILITY. Vendor will provide a Food Service Director to Manage the program and will continue to operate the food service program utilizing the currently employed TUSCALOOSA COUNTY DETENTION FACILITY Food Services staff with the option of converting to Provider food service workers in the future.

It is the goal of TUSCALOOSA COUNTY to contract with a company to provide professional consulting services for the production of inmate meals at TUSCALOOSA COUNTY DETENTION FACILITY. It is our further goal that these services meet nationally recognized standards, and that oversight be provided by competent, credentialed professionals in a manner that ensures quality and cost-effective results. To this end, TUSCALOOSA COUNTY is seeking proposals from qualified food service companies specializing in large scale correctional food service operations.

SPECIFICATIONS

 This bid shall be for a period of Three(3) years.

 TUSCALOOSA COUNTY Commission desires to enter into a contract with a contractor to provide food service for the TUSCALOOSA COUNTY Detention Facility inmates, including special diet meals, seven days a week in accordance with the following specifications and special provisions and the attached pricing form.

 If unable to furnish an item as specified vendors shall furnish a substitute and give full description of the item. Final determination as to equal quality of substitution will be made by the Jail Administrator.

 TUSCALOOSA COUNTY Commission reserves the right to award this bid on an all or none, item by item basis with or without trade-ins, to refuse all bids and waive technicalities.

 Award of bid will not be made based solely upon the lowest bidder. Factors such as contractor references for performance, litigation history and lost or non-renewed contracts, and quality performance track record of executive management shall also be taken into consideration for award.

 No oral, telephonic, telegraph, facsimile bids, modifications of alternate bids will be considered. Bids will not be considered from firms, individuals, or the same owners of separate companies submitting more than one bid.

 Questions regarding this bid shall be emailed to Loyd Baker at Lbaker@tcsoal.org.

 TUSCALOOSA COUNTY Commission is a governmental agency and is tax exempt. A tax exemption certificate will be furnished to the successful bidder, if needed.

Interested bidders shall submit an original plus one (1) paper and one (1) electronic copy of their bid.

Tentative Timeline:

Bid Release September 12, 2022 _____

Bid Questions Due September 26, 2022_____

Answers Due October 7, 2022

Bid Due Date October 25, 2022____

Anticipated Contract Award – The day following County Commission’s approval at the next scheduled meeting____

Provider Qualifications and References:

1. The Provider shall provide with its Bid:

a. Outlines of the structure of the organization and number of years in institutional food service.

b. One copy of the latest published annual report for the company or satisfactory written evidence of the financial stability of the organization.

c. A minimum of three (3) current food services contracts with the following information: Client, contact person, address and telephone number, type and size of facility, type of food service operation, date of original contract. Also, include information as to the facility that is most similar to the TUSCALOOSA COUNTY Detention Facility in size and population and the facility that is geographically closest to the TUSCALOOSA COUNTY Detention Facility.

d. A list of any and all contracts lost for service or quality issues within the past five (5) years.

e. A list of any and all civil or criminal litigations against the Provider under its current name or previous names of doing business within the last ten (10) years.

2. Scope of Work

The Provider shall furnish all management, food, materials and supplies necessary to provide food service for the TUSCALOOSA COUNTY Detention Facility inmates including special diet meals, seven days a week for a period of three (3) years.

The Sheriff, or his designee, shall act as the agent of the Detention Facility for the purpose of serving as the Detention Facility’s contact person for the successful bidder, hereinafter referred to as the Provider. The designee shall oversee performance and completion of the contract pursuant to its terms and conditions. The designee shall receive, review and process billings from the Provider, conduct periodic inspections of the food service area and review menus and substitutions prior to implementation.

3. Insurance

The Provider shall carry appropriate insurance on its employees, products and property, including Workers’ Compensation and general liability in the minimum amount of $1,000,000 per occurrence with aggregate of $2,000,000.

The Provider shall provide proof of said applicable policies to the TUSCALOOSA COUNTY Detention Facility and the TUSCALOOSA COUNTY Purchasing Department prior to the date of commencement of service under the contract with certificates of insurance for the foregoing coverage, which designates the TUSCALOOSA COUNTY Detention Facility as an additional entity with respect to the Provider’s participation in the contract and which includes a provision that the coverage shall not be cancelled, terminated or otherwise modified without a thirty (30) day prior written notice which shall be provided to the TUSCALOOSA COUNTY Detention Facility and the TUSCALOOSA COUNTY Purchasing Department.

Cancellation of insurance shall be cause for immediate cancellation of the contract.

4. Lawsuits

In the event that any lawsuit is filed against TUSCALOOSA COUNTY, its elected officials, employees and/or agents based on or containing any allegations concerning any food related complaint or the performance of its employees, agents, subcontractors or assignees, the Provider shall understand that they may be joined as party’s defendant in any such lawsuit and shall be responsible for their own defense and any judgment rendered against them in a Court of Law. Nothing herein shall prohibit any of the parties to this agreement from joining the remaining parties hereto as defendants in lawsuits filed by their parties.

The Provider shall respond to all inmate complaints or grievances relating to food service.

5. Hold Harmless

The Provider shall agree to indemnify and hold harmless TUSCALOOSA COUNTY, its agents, servants, and employees for any and all claims, actions, lawsuits, damages, judgments or liabilities of any kind whatsoever arising out of the operation and maintenance of the aforesaid program of food services provided by the Provider, with it being the express understanding of the parties hereto that the Provider shall provide the actual food service program. TUSCALOOSA COUNTY shall promptly notify the Provider of any incident, claim or lawsuit of which TUSCALOOSA COUNTY becomes aware and shall fully cooperate in the defense of such claim, but the Provider shall retain sole control of the defense of while their action is pending, to the extent allowed by law.

Notwithstanding the foregoing, TUSCALOOSA COUNTY shall agree to indemnify and hold harmless the Provider, its agent’s, and servant’s employees from any and all injuries, claims, actions, lawsuits, damages, judgments or liability of any kind arising out of the negligence of the Detention Facility, TUSCALOOSA COUNTY or their employees.

The Provider shall assume full responsibility for and shall indemnify the Detention Facility for any damage or loss of any Facility property, including building, fixtures furnishings, equipment, supplies, accessories, or parts resulting in whole or part from any negligent acts or omissions of the Provider or any employee, agent, or representative of the Provider, except for negligence by the facility.

6. Security

The Provider and TUSCALOOSA County understand that adequate security services are essential and necessary for the safety of the agents, employees, and subcontractors of the Provider as well as for the security of inmates and detention facility staff. The Detention Facility will take all reasonable steps to provide sufficient security to enable the Provider to safely and adequately manage the food service program described in this Agreement. It is expressly understood by the Detention Facility and the Provider that the provision of security and safety for the Provider’s personnel is a continuing precondition of the Provider’s obligation to provide its services in a routine, timely and proper fashion.

7. Termination Notice

This contract may be terminated by either party provided a thirty (30) day written notice is given to the other party. Written notice to the Detention Facility must be sent to the TUSCALOOSA COUNTY Sheriff’s Office and the TUSCALOOSA County Purchasing Department.

8. Discontinuance of Operation

Should it be necessary for the Detention Facility to discontinue operation of the institution for any reason, this contract shall become null and void.

9. Emergency Conditions

If the TUSCALOOSA County Detention Facility kitchen should be damaged by fire, flood, riot, or any event that would render the kitchen inoperable, the Detention Facility shall determine, after consultation with the Provider, whether and to what extent the kitchen is operable. If the Provider cannot then prepare and serve the required meals, the Detention Facility, as its option, may continue with the contract or terminate without further obligation.

The bidder must include in the Invitation For Bid a detailed description of the bidder’s emergency plan for providing alternate food service in case of an emergency such as mentioned above and other emergency contingency provisions as reasonable.

10. Staffing

The Provider shall provide sufficient staff at all times to ensure the efficient operation of food service.

a. Food Service Manager

The Provider shall provide a trained food service manager with a minimum of twelve (12) months experience in institutional Food Service Management, or similar experience in correctional facilities, who will work with the administration of the Detention Facility. The Provider shall provide the Sheriff with the prospective manager’s resume and qualifications. Employment of the manager and all other employees of the Provider at the facility will be subject to review and approval by the Sheriff, or his designee, who reserves the right to remove any individual employed by the Provider from the Facility at their discretion.

b. Food Service Workers *Option*

The Detention Facility currently has four (4) full-time food service worker positions to ensure the efficient and uninterrupted operation of food service. The Detention Facility requests an option to be included in the bid of future conversion to Provider employees to fill these positions as the Detention Facility food service workers leave or retire.

11. Background Investigations

The Provider’s employees will be subject to a background investigation and security check as is normally required for personnel of the Detention Facility. The Sheriff reserves the right to deny any of the Provider’s employee’s access to the facility that do not meet established security clearances or obey the established rules and regulations for the Detention Facility. Final selection of all Providers’ employees shall be at the discretion of the Sheriff.

12. Drug Screens

As part of the application process, an applicant selected for employment will be required to submit to a pre-employment drug screening at a medical facility.

13. Orientation and Training

The Provider’s employees must attend in-service training as mandated by the Detention Facility and the State of Alabama. Such training will be provided by the Detention Facility. However, salaries for the time spent at training will be the responsibility of the Provider. The Provider shall require all employees to be certified food handlers.

14. Conduct of Providers Employees

The Provider shall instruct all employees that the rules and regulations, policies and procedures established by the Detention Facility shall be adhered to.

In addition:

a. Provider shall prohibit its employees from personal use of the telephone or office equipment provided for official business.

b. No food, supplies, material, or equipment provided, acquired, or utilized in the performance of the contract shall be removed from the Detention Facility for personal use or used in any manner not provided herein without approval from the Sheriff.

c. All Providers’ personnel shall be required to comply with the Detention Facility and State of Alabama rules and regulations concerning food service.

d. All Providers’ personnel may be required to wear identification badges issued by the Sheriff’s Office.

e. Provider’s employees shall not fraternize with Inmates.

15. Staffing Requirements

The Provider shall provide with its bid, individual job descriptions and levels of responsibility that will be assigned to those individuals within the Detention Facility staff.

16. Contract Supervision

The Detention Facility shall appoint a person from its staff to oversee the contract. This person shall randomly check for contract compliance. The Provider shall cooperate with this person in obtaining all requested information.

17. Inmate Workers

The Detention Facility will provide at maximum twelve (12) Inmate workers. Incidents involving inmate rule violations will be reported immediately, both verbally and in writing, to Detention Facility Administration.

18. Food and Specifications

a. Location of Food Preparation:

All Food shall be provided by the Provider and prepared on-site.

b. Grade of Food Specifications:

The following are the minimum specifications for raw food; higher but not lower grades can be purchased. The Provider will use commodities as much as possible.

i. Beef, Veal and Lamb shall be of at least USDA Choice.

ii. Ground Beef-utility or better, not to exceed 25% fat, (a soy-based ground beef blend is acceptable)

iii. Poultry shall be of at least USDA Grade A.

iv. Canned fruits and vegetables shall be of at least USDA Grade C.

v. Frozen fruits and vegetables shall be of at least USDA Grade B.

vi. Fresh produce shall be of at least USDA No. 2

vii. Dairy products shall be of at least USDA Grade A.

viii. Eggs shall be of at least USDA Grade “A” Medium.

ix. Frozen fish and seafood must be a nationally distributed brand, packed under continuous government inspection, USDA Grade A.

x. Pork products, in whole or in part, shall not be used unless specifically approved by the facility point of contact.

c. Commodities

The Provider agrees to assist the Detention Facility in securing surplus food items when minimum quality standards are satisfied and when costs of a given surplus item are less than that available to the Provider. If surplus food is used, the provider agrees to fully utilize all appropriate surplus food commodities obtained by the Detention Facility from the US Department of Agriculture.

Commodities should not be used in calculating meal prices. The difference between the cost of the commodities received each month and current market costs for such commodities shall be applied as a credit and applied to the next invoice to the Detention Facility. The Provider shall follow all record keeping requirements of the USDA for purchasing surplus food.

d. Meal Standards

All menus and special diets shall meet the standards for adult holding and detention facilities as established by the American Correctional Association. All menus will be approved prior to service by a certified dietitian licensed by the State of Alabama. All meals served shall meet current RDA requirements and will provide an average of 2,600 calories per day in addition to all required nutrients. The Detention Facility Designee reserves the right to consult with another dietitian for review of menus and nutritional information.

A four-week menu should be included in the proposal and should be the actual menu served. The majority of foods shall be prepared on-site “from scratch”. Lean meats (i.e. ground turkey or ground chicken) shall be the primary choice of meat, soy and mechanically separated products are not desired.

Condiment selections will be limited to salt, pepper, mayonnaise, mustard, ketchup, jelly (to include a sugar-free jelly option for use on diabetic meals), syrup (to include a sugar-free syrup option for use on diabetic meals), and salad dressings. Margarine, pre-packaged sugar, picante or taco sauces, and other similar items shall not be used simply to push the calorie counts to meet the standards.

The successful bidder shall warrant that all meals will be served at appropriate temperatures and in a manner that makes them palatable and visibly pleasing, complete with condiments (dressing, sugar, salt, pepper, ketchup, or mustard where indicated).

The successful bidder shall serve 2% milk a minimum ofone meal per day, 3 days a week, with a fortified vitamin enhanced beverage product making up the remaining meals.

e. Food Inventory

The Provider shall be responsible for purchasing, receiving, and storing all food necessary for preparation of each meal in sufficient quantity to meet the needs of Inmates during the period of the contract. The Provider shall maintain at a minimum, a 3-day supply of foodstuffs on hand. All inventories shall be rotated regularly, and the Provider shall ensure that the food items are not served when unfit for consumption or after the manufacturer’s expiration date. The Provider shall retain ownership of such inventory.

f. Meal Counts

The Detention Facility Designee shall order inmate meals, special diet meals and sack meals at times mutually agreeable to the Detention Facility and the Provider. However, the Provider shall prepare sufficient additional meals in the event of unexpected newly arrived inmates. Meals will be placed on carts according to the number of meals ordered per housing area. Trustees receive double portions and should be accounted for accordingly.

g. Pre-plating

Meals shall be portioned on trays in the kitchen and placed in a cart in the staging area where the carts with trays and beverages will be picked up by the Detention Facility Staff and delivered to the Inmate housing units.

h. Meal Schedule

The Provider shall provide three full, nutritionally balanced meals each day at regularly scheduled times as follows:

Breakfast: 4:30AM - 5:00 AM

Lunch Start: 10:30 AM - 11:00 AM

Dinner Start: 4:00 PM 4:30 PM

The Contractor further agrees that in the event that the Contractor provides any meal ordered by the Detention Facility more than thirty (30) minutes after the scheduled time of said meal, the Contractor shall be automatically deemed not to have performed a provision of their contract, which shall result in a penalty of 20% of the meal cost of those late meals; which shall be noted and immediately removed from that week’s billing to the County.

i. Sack Meals

The Provider shall provide sack lunches as needed. Sack lunches can be ordered for inmates that cannot eat during regular mealtimes or are otherwise on restriction. Sack lunches will consist of, at minimum, two sandwiches with packaged condiments, one piece of fruit, dessert, and a beverage. The Provider shall vary sack meal items to avoid repetition. The Provider shall submit a sample one-week sack meal menu with the bid.

j. Menu cycle

The menu cycle included with the bid will consist of a four (4) week minimum menu cycle and will be submitted for approval to the Detention Facility Designee at least 30 days in advance. The Detention Facility Designee reserves the right to specify the order in which the weekly menus are to be arranged. The Detention Facility Designee also reserves the right to make substitutions with respect to individual menu items and have them replaced with like or similar individual menu items should it be necessary or if commodity is available.

k. Recipes

When combination foods are on the menu, the Provider shall maintain a file containing the recipes a list of ingredients, the quantities, the number of servings and the size of each serving. Recipes for all menus shall be maintained on-site.

l. Substitutions

Any substitution to the established menus shall be verified with a dietitian to determine the appropriateness of those substitutions. Such substitutions shall be submitted for approval to the Detention Facility Designee prior to implementation, no less than 24 hours before the actual meal is prepared for delivery.

m. Special Diets

The Provider shall provide special medical diets at no additional charge. Snacks are to be included in the price per meal. A dietitian shall review the contents of such meals to ensure their proper nutritional balance. No “food preference” (i.e., vegetarian) diets will be accepted. Medical diets must conform to physician-ordered specifications

n. Holiday/Spirit Lifter Meals

The Provider is expected to provide, at no additional charge, a minimum of four (4) Holiday Meals annually including Thanksgiving, Christmas, Easter, and Fourth of July. The Contractor shall also provide one (1) monthly Saturday or Sunday spirit lifter dinner meal for each month that does not include a mandatory holiday menu. The cost of these meals shall be the same cost per meal as a regular diet. A copy of the proposed menus shall be included in the bid.

o. Religious Diets

Contractor shall provide meals for inmates in accordance with the Religious Land Use and Institutionalized Person Act (RLUIPA) and comply with all federal, state, or local laws and court decisions. Compliance with the RLUIPA shall not result in any additional fees or charges to the Detention Facility. All requests for religious diets shall be approved by the Jail Administrator or designee and forwarded to the Contractor.

19. Records

The Provider shall keep a permanent record of the number of meals served, the food content of each meal and any menu substitutions or modifications, with copies provided to the Jail Administrator. Records of substitutions shall include the items and portion sizes, the reason for the substitution and verification that a dietitian has been consulted when appropriate. The Provider shall maintain and provide such daily, weekly, and monthly records as the Detention Facility Designee may require and shall maintain records for a minimum of three (3) years after expiration of the contract.

20. Operations

a. Average Daily Population

The average daily population is currently approximately 750 inmates per meal.This is subject to change as jail construction begins in early 2023 and inmates are released and/or rehoused to other locations. Future average daily population is estimated to be around 540 inmates per meal.

b. Equipment

The Provider and its employees must safeguard all property of the Detention Facility. The Provider shall allow employees to use Detention Facility equipment only after they have been trained in its proper use. The Provider shall be held responsible for damage resulting from negligence or carelessness on the part of its employees or inmate workers due to inadequate supervision. The Provider shall notify the Jail

Administrator’s designated point of contact immediately of the need for equipment repair and maintenance. The Detention Facility will maintain all owned equipment. Inventory shall be computed semi-annually for each year of the contract. As part of this inventory an assessment of the condition will be made. The contractor will be liable for the replacement and installation costs for all unaccounted pieces of equipment.

If the Contractor deems necessary, Contractor may purchase additional equipment and small wares to aid in the increased efficiency and delivery of contract services, with the approval of the Jail Administrator. Said equipment will remain the responsibility and ownership of the Contractor at the end of the contract term.

c. Keys

The Provider shall be responsible for control of keys obtained from the Detention Facility Designee and the security of those areas for which the keys are given. The Provider shall be responsible for immediately reporting all facts relating to any loss of keys or losses incurred as a result of break-ins to those areas. No keys to any part of the Detention Facility may be duplicated. All keys will be provided by the Detention Facility Designee and made available at the beginning of the shift and turned in at the end of the shift. No keys shall leave the Detention Facility.

d. Provider Expenses

The Provider shall be responsible for all labor-related costs, food costs, uniforms for the Provider’s employees, insurance premiums and license fees, long distance expenses, office supplies and postage.

e. Knife Security

The Provider shall be responsible for the control of all knives, scissors, and kitchen utensils. All knives and kitchen utensils shall be counted and locked for safe keeping in accordance with policy and procedures provided by the Detention Facility Designee. A sharp tool inventory will be maintained daily.

f. Sanitation

The Provider shall perform regular routine cleaning of the kitchen area including all equipment and fixtures therein sufficient to continuously maintain such areas. The equipment and fixtures shall be maintained in a clean, sanitary condition as specified by the Health Department, State of Alabama and other applicable Federal and State laws.

g. Inspections

The Provider shall agree to allow unscheduled visits by the Detention Facility Designee, Health Department, State of Alabama, Fire Marshal and by any other inspecting agency whose purpose is to ensure that all employees in the food service area are free from disease or open wounds and that the food service area complies with all requirements for sanitation, food storage and the control of vermin.

Any deficiencies found during these inspections that are under the scope of responsibility of the Provider shall be corrected by the Provider within 48 hours. Failure to communicate a plan of action or solution to resolve noted deficiencies may be grounds for termination of this contract. Deficiencies previously outlined under the scope of responsibility of the facility will be addressed accordingly.

21. Responsibilities of the Detention Facility

a. Provide, install, maintain, repair, and replace, if necessary, and permit the Provider to use all food service equipment and fixtures.

b. Provide all food trays, plastic cups, beverage coolers, and utility carts.

c. Provide cookware, utensils, kitchen wrap, Styrofoam, and cleaning products.

d. Provide all utilities such as trash removal, pest control, office space, including desk, filing cabinet, telephone service, internet, and inmate uniforms.

e. Provide laundry services for all aprons, towels, dishcloths, etc., used in the food service operations, except for the Provider’s employees’ uniforms. The Provider shall be responsible for ensuring all linens are returned from laundry, the Detention Facility is not responsible for lost or damaged linens. The Contractor will ensure its staff’s uniforms are clean and in good repair.

f. Provide I.D. badges for all employees.

g. Provide timely orders for meals.

22. Billing

a. Provider Compensation

As full and complete compensation to the Provider for all food, labor and material furnished and all services performed pursuant to these specifications, TUSCALOOSA COUNTY shall pay the Provider upon submission of properly certified invoices prepared in a format required by TUSCALOOSA COUNTY. Compensation shall be based on the applicable daily per meal costs expressed in the awarded Bid multiplied by the number of meals served each day, less any credit due from previous invoices.

23. Term

This contract will be effective for three (3) years.

24. Pricing

The TUSCALOOSA County Commission Chairperson may at his discretion, increase the price of meals above the CPI.

ALL VENDORS PLEASE NOTE

Addenda: Bidders must periodically check the County’s website for any addenda issued for this procurement. TUSCALOOSA County will not be responsible for a bidder’s failure to acquire any addenda issued. The Bidder acknowledges receipt of the following addenda, if applicable:

www.tcsoal.org/resources/bids

Pricing Form shall be submitted with bid

500 - 549 $_______

550 - 599 $_______

600 - 649 $_______

650 - 699 $_______

700 - 749 $_______

750 - 799 $_______

800 - 849 $_______

850 - 899 $_______

900 - 949 $_______

950 - 999 $______

25. INCOMPLETE AND IRREGULAR BIDS

A bid that is not accompanied by data required by the Bid Documents, or a bid which is in any way incomplete, may be rejected. Any bid which contains any uninitiated alterations or erasures, or any bid which contains any additions, alternate bids, or conditions not called for, or any other irregularities of any kind, will be subject to rejection. Bids may also be rejected for any of (but not limited to) the following causes:

A. Failure of required documentation.

B. Lack of signature on all document(s) by authorized representative on the bid forms.

C. Failure to properly complete the bid.

D. Evidence of collusion among bidders.

E. Unauthorized alteration of bid/proposal form.

F. Failure to submit other forms and documents as required.

G. Failure to print and submit bid forms on letter size paper

(make sure no portion of the bid documents are cut off)

August 22, 2022,

Bid Reference: Portable Storm Shelter

To Whom It May Concern:

ADVERTISEMENT FOR BIDS

Sealed proposals will be received by the Tuscaloosa County Sheriff’s Office at “714 ½ Greensboro Avenue, Tuscaloosa, Alabama 35401” until 9:00 a.m. CST September 27, 2022, for a “Portable Storm Shelter ” at which time and place they will be publicly opened and read. Bids may be submitted via mail, in person, or via electronic submission as detailed in this advertisement. All bids must be sealed. The words “BID” and “Portable Storm Shelter” along with the date and time of the bid must appear on the outside of the envelope.

The project includes:

The Tuscaloosa County Sheriff’s Office is seeking bids on a PORTABLE STORM SHELTER equipped to house inmates. The facility must be DELIEVERED BY VENDOR AT DESIGNATED PROPERTY ADJACENT TO the Tuscaloosa County Jail Facility at 1600 26^TH Avenue Tuscaloosa, Alabama 35401.

Specification List

Minimum requirements and specifications are for use in establishing general performance and quality levels and are not meant to limit or restrict bidding. Bidders may offer any manufacturer's equipment which meets or exceeds the minimum requirements.

The proposer shall clearly state any and all exceptions to the minimum requirements, and the County shall consider such exceptions when evaluating proposals for award. Failure to list such deviations shall denote that respondent has taken no exception and shall furnish equipment which is fully in compliance with the specifications contained herein. Award of the contract will be made within two (2) calendar days from the bid opening.

The Project:

The Project shall be known as Bid for Jail Storm Shelter and the vendor of said purchase shall supply the following:

Supply one minimum 10’X64’x8’ prefabricated, pre-manufactured AR500 steel material, industrial above-ground tornado shelter, primed, and painted. The shelter must be fully mobile, with no foundation or anchors required, and have a maximum occupancy of at least 200 people. The shelter must have bench style seating and have 36” (or greater) doors at each end.

Shelter shall be Carbon Neutral. It shall be fully off-grid solar powered, equipped with interior high lumen lighting with at least an 8-hour battery backup with a Cell signal Wi-Fi booster. The restroom shall be self-contained with no need for water utility hook-up.

Shelter must be Heavy impact certified, with AR500 bullet resistant walls, ballistic and blast tested. The shelter must be Fully solar power capable, and EF-5 certified, 250 mph wind tested, and 100 mph missile impact tested.

The shelter must come equipped with a private restroom with handicap rails, air-conditioning and be FEMA 361 and ICC-500 structural design compliant.

All bids are to be enclosed in a sealed envelope addressed to Elaine Gray, Tuscaloosa County Sheriff’s Office, 714 ½ Greensboro Avenue, Tuscaloosa, Alabama 35401. All bids are to be marked to clearly indicate the Project (Bid Jail Storm Shelter) and include the following language: "Bid Enclosed.” Bids must arrive by September 27, 2022, at 9 a.m.

State of Alabama law requires that, where necessary, a cashier’s check or bid bond payable to the Tuscaloosa County Sheriff’s Department in an amount not less than five (5%) percent of the amount of the bid, but in no event more than $10,000, must accompany the bidder’s proposal. Performance and Payment Bonds and evidence of insurance required in the bid documents will be required at the signing of the Contract.

The site may be visited for inspection (upon appointment) at 1600 26^th Avenue, Tuscaloosa, AL 35401. Appointments for a site visit may be made by calling Chief Loyd Baker at 205-469-0800. An optional pre-bid conference will be held on September 6, 2022, at 2:00 PM as outlined below as well.

A performance bond in the amount of 100% of the base bid and a payment bond in the amount of 100% of the base bid will be required of the successful bidder. No bid shall be withdrawn for a period of thirty (30) days unless extended by mutual agreement, after the scheduled closing time for the receipt of the bids.

The Owner reserves the right to reject any or all proposals and to waive technical errors if, in the Owner’s judgement, the best interests of the Owner will thereby be promoted.

Please mail early. Overnight mail, including Federal Express, UPS, etc., does not always arrive by 9:00am the next day.

The bidder shall provide documentation of compliance upon request by Tuscaloosa County.

Award of bid shall be in accordance with all applicable public procurement and purchasing laws and requests. Any award resulting from this bid will be made by written notification from the purchasing department in the form of an authorized purchase order signed by the Purchasing Director.

To be considered for award, bidders must:

Submit one (1) original bid. Electronic copies may be submitted in PDF format on the same timelines as print copies by submitting to ElaineG@tuscco.com.
Mark sealed bid package: Bid of Tuscaloosa County Portable Storm Shelter, DUE September 27, 2022, by 9:00 AM CST. The package exterior must bear the name of the bidding individual(s) or firm(s).
Submit the sealed bid package to All bids are to be enclosed in a sealed envelope addressed to Elaine Gray, Tuscaloosa County Sheriff’s Office, 714 ½ Greensboro Avenue, Tuscaloosa, Alabama 35401 no later than September 27, 2022, by 9:00 AM CST, our clock. Electronic submissions should be submitted to Elaineg@tuscco.com on the same timeline.
All bids shall become the property of Tuscaloosa County and shall not be returnable.

OPTIONAL PRE-BID CONFERENCE

An optional pre-bid conference will be held on September 7, 2022, at 2:00 PM at Tuscaloosa County Jail, 1600 26^th Avenue, Tuscaloosa, AL 35401. Tuscaloosa County Sheriff’s Office representatives will be available to answer questions and conduct a tour of the property where the pods are to be installed.

Bidders must follow the instructions provided for submitting questions on this solicitation. Any communication with County elected officials, County or Sheriff’s Office officers, or employees, other than as outlined above shall be considered a violation of ITB terms and may result in bid disqualification.

TIMELINE (Dates subject to change as necessary)

Invitation to Bid Announcement	August 22, 2022
Optional Pre-Bid Conference	September 7, 2022
Written Questions Deadline	September 12, 2022
Written Answers Provided	September 19, 2022
BIDS DUE	September 27, 2022
Bid Opening	September27, 2022
Bid Award (Subject to County Commission Approval)	TBD

BID RESULTS FOR JAIL STORM SHELTER

B’Safe Shelters $623,300.00.
Harrison Construction $584,000.00.
Aqua Marine/Safe-T Shelters $291,000.00 (ALTERNATE BID)
Remain Safe Shelters $397,770.00

August 11, 2022

Bid Reference: Security Fence for Jail

ADVERTISEMENT FOR BIDS

Sealed proposals will be received by the Tuscaloosa County Sheriff’s Office at “714 ½ Greensboro Avenue, Tuscaloosa, Alabama 35401” until 9:00 a.m. CST August 26, 2022, for a “Security Fence for Jail, at which time and place they will be publicly opened and read. Bids may be submitted via mail, in person, or via electronic submission as detailed in this advertisement. All bids must be sealed. The words “BID” and “Security Fence for Jail” along with the date and time of the bid must appear on the outside of the envelope.

The project includes:

The Tuscaloosa County Sheriff’s Office is seeking bids on Security Fence for Jail. The fence must be DELIVERED AND INSTALLED BY VENDOR AT DESIGNATED PROPERTY AT 1600 26^TH Avenue Tuscaloosa, Alabama 35401 by October 30, 2022.

Security Fence for Jail–Specification List

Furnish/install 270 feet of linear 10 foot-tall, 6-Guage galvanized chain link fence topped with double coil 24’’ galvanized razor ribbon concertina wire. This fence will be attached at both ends to existing like fence. The fence shall contain:

a. 20’ Manual Sliding Style Vehicle Gate

b. 8’x6’ Walk Gate

Electronic Controls:

A. Walk-thru Gate

1. Walk-thru gate shall have a keypad on both sides of fence.

2. All keypads must be programed to match.

3. Gate to have a maximum clearance under of 4 inches.

4. Gate must automatically close after entry.

5. All walking gates to open inward.

B. Manual Vehicle Gate

1. Gate shall have an exterior and interior keypad lock/control.

2. Controls will be located in a place designated by the project manager.

Installation:

Footings:
All excavated material shall be removed from site at no additional cost.

2. Rod and compact concrete around posts. Slope top of footings above level of adjacent

grade, and trowel finish.

3. Size:

a. 8 in. minimum diameter, plus outside dimension of post.

b. End and gate posts embedment 42 in. minimum into concrete.

c. Set line posts embedment 36 in. minimum into concrete.

d. Total depth of concrete 6 in. greater than required for post embedment.

4. Time of Set: 48-hrs before rails are erect

Framing:

1. Install line posts not more than 8 ft. apart.

2. Install corner posts where the fence line changes direction by more than 30 degrees.

3. Set posts in concrete footings, plumb and true to line.

Railing:

1. Fence shall be designed to discourage climbing and scaling.

2. Railings shall be connected to fence post in a tamper proof manner.

3. Bottom rail to be placed such to prevent ingress under fence.

The site may be visited for inspection (upon appointment) at 1600 26^th Avenue, Tuscaloosa, AL 35401. Appointments for a site visit may be made by calling Chief Loyd Baker at 205-469-0800.

The bidder must be in compliance with the laws regarding conducting business in the State of Alabama. The bidders certifies that the bidder and any proposed subcontractors either are presently in compliance with such laws or shall be in compliance with such laws prior to any resulting contract award.

The Owner reserves the right to reject any or all proposals and to waive technical errors if, in the Owner’s judgement, the best interests of the Owner will thereby be promoted.

Please mail early. Overnight mail, including Federal Express, UPS, etc., does not always arrive by 9:00am the next day.

The bidder shall provide documentation of compliance upon request by Tuscaloosa County.

To be considered for award, bidders must:

Submit one (1) original bid. Electronic copies may be submitted in PDF format on the same timelines as print copies by submitting to lbaker@tcsoal.org.
Mark sealed bid package: Bid of Tuscaloosa County Security Fence for Jail, DUE August 26, 2022, by 9:00 AM CST. The package exterior must bear the name of the bidding individual(s) or firm(s).
Submit the sealed bid package to Tuscaloosa County Jail, Attn: Loyd Baker, 1600 26^th Avenue, Tuscaloosa, AL 35401 no later than August 26, 2022, by 9:00 AM CST, our clock. Electronic submissions should be submitted to lbaker@tcsoal.org on the same timeline.
All bids shall become the property of Tuscaloosa County and shall not be returnable.

June 22nd, 2022

Bid Reference: Range Operating System Replacement

ADVERTISEMENT FOR BIDS

Sealed proposals will be received by the Tuscaloosa County Sheriff’s Office at “714 ½ Greensboro Avenue, Tuscaloosa, Alabama 35401” until 9:00 a.m. CST August 30, 2022, for the “Range Operating System Replacement” at which time and place they will be publicly opened and read. Bids may be submitted via mail, in person, or via electronic submission as detailed in this advertisement. All bids must be sealed. The words “BID” and “Range Operating System Replacement” along with the date and time of the bid must appear on the outside of the envelope.

The project includes:

- Replacement of existing pneumatic air operated target system with all new electrical

operated system.

- Must use existing steel that is already on site.

A cashier’s check or bid bond payable to the Tuscaloosa County Sheriff’s Office in an amount not less than five (5%) percent of the amount of the bid, but in no event more than $10,000, must accompany the bidder’s proposal. Performance and Payment Bonds and evidence of insurance required in the bid documents will be required at the signing of the Contract.

The site may be visited for inspection (upon appointment) at 22794 P and M Mining Rd. Berry, AL 35546 . Appointments for a site visit may be made by calling Chief G.W. Keller at 205-464-8610. An optional pre-bid conference will be held on August 2, 2022, at 10:00 AM as outlined below as well.

Bids must specifically itemize all labor, material, and other costs in a specific manner. Further, all materials shall be described in detail, including but not limited to, any manufacturer warranties accompanying the material. Further, any warranties offered by the bidder should be included and detailed within the bid documents. All bidders bidding in amounts exceeding that established by the State Licensing Board for General Contractors must be licensed under the provisions of Title 34, Chapter 8, Code of Alabama, 1975, and must show evidence of license before bidding or bid will not be received or considered; the bidder shall show such evidence by clearly displaying his or her current license number on the outside of the sealed envelope in which the proposal is delivered. The Owner reserves the right to reject any or all proposals and to waive technical errors if, in the Owner’s judgement, the best interests of the Owner will thereby be promoted.

Please mail early. Overnight mail, including Federal Express, UPS, etc., does not always arrive by 9:00am the next day.

To be considered for award, bidders must:

Submit one (1) original bid and two (2) copies, for a total of three (3). Electronic copies may be submitted in PDF format on the same timelines as print copies by submitting to gwkeller@tcsoal.org.
Mark sealed bid package: Bid of Tuscaloosa County Range Operating System Replacement, DUE August 30, 2022 by 9:00 AM CST. The package exterior must bear the name of the bidding individual(s) or firm(s).
Submit the sealed bid package to Tuscaloosa County Sheriff’s Office, Attn: Elaine Gray, 714 ½ Greensboro Avenue Tuscaloosa, AL 35401 no later than August 30, 2022 by 9:00 AM CST, our clock. Electronic submissions should be submitted to gwkeller@tcsoal.org on the same timeline.
All bids shall become the property of Tuscaloosa County and shall not be returnable.

OPTIONAL PRE-BID CONFERENCE

An optional pre-bid conference will be held on August 2, 2022, at 2:00 PM at Tuscaloosa County Sheriff’s Office, 714 ½ Greensboro Avenue, Tuscaloosa, AL 35401. Tuscaloosa County Sheriff’s Office representatives will be available to answer questions and conduct a tour of the range.

TIMELINE (Dates subject to change as necessary)

Invitation to Bid Announcement	June 22, 2022
Optional Pre-Bid Conference	August 2, 2022
Written Questions Deadline	July 19, 2022
Written Answers Provided	July 26, 2022
BIDS DUE	August 30, 2022
Bid Opening	August 30, 2022
Bid Award (Subject to County Commission Approval)	TBD

Bid Reference: Jail Cell Door Replacement

To Whom It May Concern:

ADVERTISEMENT FOR BIDS

Sealed proposals will be received by the Tuscaloosa County Sheriff’s Office at “714 ½ Greensboro Avenue, Tuscaloosa, Alabama 35401” until 9:00 a.m. CST July 12, 2022, for the “Jail Cell Door Replacement” at which time and place they will be publicly opened and read. Bids may be submitted via mail, in person, or via electronic submission as detailed in this advertisement. All bids must be sealed. The words “BID” and “Jail Cell Door Replacement” along with the date and time of the bid must appear on the outside of the envelope.

The project includes:

Part 1 - Remove (8) existing swing cell doors & locks and replace with 24 volt “kick-open” slider doors with two window lites. Eight (8) (each) sliding door device consist of the following:

3-point locking
Limit switch monitors position of drop bar. Secure indication given only when drop bar is fully engaged in locked position.
Electric unlocking with heavy duty, drop bar motor
Automatic locking when door is moved to fully opened or closed position
Device exceeds the ASTM F1643 testing
Device can be upgradable to a fully driven device

Part 2 - Remove (2) existing swing cell doors and locks and replace with hollow metal detention doors with surface mounted, high security, tamper resistant locks. (Ex. “The Wedge,” “Defender,” or similar type locking mechanism with equal or greater strength, security and tamper resistant quality)

Project has a total of 10 Detention hollow metal doors

o Hollow metal is in compliance with specified ANSI/NAAMM/HMMA 863-14 standard and ASTM F1450-12a testing

o Doors will have 2 lites, clear opening will be 16" X 20"

o 02 swing doors will be 36" X 84"

o 08 sliding doors will be 38" X 84"

Sliding doors will have flush pulls on interior and exterior of door
20 (each) Security glass and glazing,

o Clear opening of security glass is 16" X 20" X RC750

Continuous hinges, stitch welded to door frame.

A cashier’s check or bid bond payable to the Tuscaloosa County Sheriff’s Department in an amount not less than five (5%) percent of the amount of the bid, but in no event more than $10,000, must accompany the bidder’s proposal. Performance and Payment Bonds and evidence of insurance required in the bid documents will be required at the signing of the Contract.

Please mail early. Overnight mail, including Federal Express, UPS, etc., does not always arrive by 9:00am the next day.

To be considered for award, bidders must:

Submit one (1) original bid and two (2) copies, for a total of three (3). Electronic copies may be submitted in PDF format on the same timelines as print copies by submitting to lbaker@tcsoal.org.
Mark sealed bid package: Bid of Tuscaloosa County Jail Door Replacement, DUE July 12, 2022 by 9:00 AM CST. The package exterior must bear the name of the bidding individual(s) or firm(s).
Submit the sealed bid package to Tuscaloosa County Jail, Attn: Loyd Baker, 1600 26^th Avenue, Tuscaloosa, AL 35401 no later than July 12, 2022 by 9:00 AM CST, our clock. Electronic submissions should be submitted to lbaker@tcsoal.org on the same timeline.
All bids shall become the property of Tuscaloosa County and shall not be returnable.

OPTIONAL PRE-BID CONFERENCE

An optional pre-bid conference will be held on June 7, 2022, at 2:00 PM at Tuscaloosa County Jail, 1600 26^th Avenue, Tuscaloosa, AL 35401. Tuscaloosa County Sheriff’s Office representatives will be available to answer questions and conduct a tour of jail.

TIMELINE (Dates subject to change as necessary)

Invitation to Bid Announcement	May 23, 2022
Optional Pre-Bid Conference	June 7, 2022
Written Questions Deadline	June 14, 2022
Written Answers Provided	June 21, 2022
BIDS DUE	July 12, 2022
Bid Opening	July 12, 2022
Bid Award (Subject to County Commission Approval)	TBD

BID TABULATION

Company Name	Bid Price	Bid Bond Accompanied Bid
Cornerstone Detention Products	$104,472.33	Yes
20871 Sandy Rd., Tanner, AL. 35671

Southern Folger Contracting	193,293.00	No
PO Box 58 Newcastle, CA 95658

Willco Products Company	175,852.00	Yes
714 Willo Industrial Dr SE Decatur AL 35601

SCHEDULE and REFERENCES – BIDDERS MUST USE AND RETURN THIS FORM

If remodeling or demolition and new construction are intended, please complete below, or state N/A. If plans are to use the hangar in its current state, but later change to include remodeling or demolition and new construction, the County must be notified and grant approval prior to construction commencement.

Demolition Company Name/Address

__________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Demolition Manager_____________________________________________________________

Email__________________________ Phone__________________________

Pre-Demolition/Pre-Construction/Planning – Indicate length of time needed

Demolition/Construction – Indicate length of time needed

____________________________________________________________________________________________________________________________________________________________

Construction Manager____________________________________________________________

Email__________________________ Phone__________________________

Approximate size/dimensions of structure

Provide 3 business references.

REFERENCES

Name: ___________________________________________

Address: ___________________________________________

___________________________________________

Phone Number ___________________________________________

Email ___________________________________________

Relationship ___________________________________________

How Long has this relationship existed

_________________________________________________________________________

Name: ___________________________________________

Address: ___________________________________________

___________________________________________

Phone Number ___________________________________________

Email ___________________________________________

Relationship ___________________________________________

How Long has this relationship existed

_________________________________________________________________________

Name: ___________________________________________

Address: ___________________________________________

___________________________________________

Phone Number ___________________________________________

Email ___________________________________________

Relationship ___________________________________________

How Long has this relationship existed

_________________________________________________________________________

ACKNOWLEDGMENT – BIDDERS MUST USE AND RETURN THIS FORM

The undersigned, having carefully read and considered the Invitation to Bid on the Tuscaloosa National Airport Hangar Property (as described herein), does hereby offer to perform in the manner described and subject to the terms and conditions set forth in the Invitation to Bid. This includes acknowledgment of the fact that a lease for the property must be negotiated and approved with and by the City of Tuscaloosa prior to final bid award.

The undersigned gives permission for Tuscaloosa County to contact business references provided in this bid, and any others for whom the undersigned has performed work.

The undersigned further states that this bid is made in good faith and is not founded on, or in consequence of, any collusion, anticompetitive agreement or other type of anticompetitive activities between themselves and any other interested party, in restraint of free competition.

Signature ___________________________________

Print Name/Title _____________________________

Name of Firm, if applicable _______________________________________

Phone _ ________________________________

Email ________________________________

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